Following core principles of transparency, objectivity and repeatability, they aim to identify, collect and synthesise available evidence, attempting to minimise subjectivity and bias at each stage of the review [3]. Anyone interested is welcome to comment on the draft, but all previously identified stakeholders receive a special invitation to continue their engagement. Reed MS. Stakeholder participation for environmental management: a literature review. If you’re serious about reaping the benefits of stakeholder engagement, we strongly recommend you read our free guide Transforming Public Sector Stakeholder Engagement . Third, it could also be difficult to find a suitable time and place where a representative range of stakeholders can meet. Clarifying the interest, involvement and sphere of influence of each stakeholder/ stakeholder group in the project. Stakeholder identification is critical to the entire stakeholder engagement process and review conduct . The Creative Commons Public Domain Dedication waiver (http://creativecommons.org/publicdomain/zero/1.0/) applies to the data made available in this article, unless otherwise stated. It is therefore reasonable to assume that early engagement of stakeholders may facilitate legitimisation and a wider uptake of review findings in environmental policy and practice [4]. 2017;6(1):20. Enjoy what you are reading? someone who has an interest in or who is affected by your project and its outcome 1, stage 3), EviEM review experts screen proposed topics to determine whether they are reviewable as such, or whether they should be split up or narrowed down into one or more specific questions. Environ Int. To identify policy- and practice-relevant topics, EviEM arranges meetings with stakeholders across the entire environmental sector, inviting them to state their needs for knowledge. California Privacy Statement, http://www.mistra.org/en/mistra.html. When conducting scoping studies, EviEM may also engage scientists working with the topic to ensure that the review question is scientifically meaningful, i.e. Your engagement with stakeholders at this formative stage of the process is vital, the interest you created, the relevant work undertaken in partnership with your stakeholders, and the success of your translation comes down to the buy-in that you have with the ultimate beneficiary or end user of your research. Through an open dialogue, the participants are encouraged to share their views and help refining the scope and focus of the review by specifying preferred PICO/PECO elements of the review question (i.e. http://www.environmentalevidence.org/completed-reviews. Unlike reviews entirely driven by commissioners and their particular interest in a certain topic, the findings of which may have limited generalisability [9, 18], EviEM reviews are intended to be ‘public goods’ [19]. Learn from the stakeholder (pre- engagement) 3. 2016;25(7):1301–18. CEE. 1, stage 2). Environ Evid. Early stakeholder engagement can facilitate endorsement of the review, especially when stakeholders feel that they participate actively in review planning and have opportunity to influence the scope and focus of the review [10]. Cite this article. To incorporate stakeholder views and opinions, EviEM initiates a five-stage process: (1) identification of stakeholders; (2) identification of policy- and practice-relevant topics; (3) framing and prioritisation of review questions; (4) establishment of the specific scope of a review; (5) a public review of a draft review protocol. However, it may be difficult to know who the stakeholders are and to identify a representative stakeholder group [20]. government agencies, industry, NGOs) but also a range of different views within those typical groups (e.g. The Project Plan will be developed in close collaboration with Stakeholders. Biol Conserv. Biodivers Conserv. The development of the protocol, including the engagement of stakeholders, is reviewed by the EviEM Executive Committee. Introduction to systematic reviews. EviEM has not yet explored such solutions, but on several occasions during the review process, EviEM provides opportunities for stakeholders to engage and send their comments via email. Stakeholders not able to attend the meeting are invited to send their comments by email. Once a review question has been approved by the EviEM Executive Committee, stakeholder engagement resumes through a ‘review-specific meeting’ (Fig. Rockville MD: Agency for Healthcare Research and Quality; 2014. http://www.effectivehealthcare.ahrq.gov/reports/final.cfm. volume 6, Article number: 25 (2017) DELIVERABLE A1.1: STAKEHOLDER ENGAGEMENT STRATEGY AND COMMUNICATION PLAN 3. This paper is based on a draft written by ML and BM. Define the decision process and participation objectives 5. However, to avoid situations where some stakeholders may feel that their suggestions were not considered, justifications for the final decisions are always communicated back to the stakeholders or provided in the review protocol (see “Public review of a draft review protocol”). Beronius A, Vandenberg LN. Unpublished internal document. Cookies policy. This effort is fairly small in relation to the entire review process, but if the scope of the review is broadened as a result of the stakeholder engagement, the conduct of the review may become substantially more time-consuming and thus expensive. Also, it is very valuable for reviewers to establish a network of stakeholders that will be used in the final stages of the review process, when the results are to be communicated. Guidelines for systematic review and evidence synthesis in environmental management. The next step is to rephrase the questions if needed and prioritise them in collaboration with stakeholders. 2014;29(12):1692–701. Stakeholder Mapping The stakeholder mapping process aims to identify which stakeholders need to be engaged, in order to achieve the highest impact for the project. It often involves stakeholders being updated on project activities, rather than directly contributing. statement and During 2012–2017 EviEM has been funded by the Swedish Foundation for Strategic Environmental Research [17] and governed by an independent Executive Committee comprised of scientists, evidence synthesis experts, and stakeholder representatives. Leventon J, Fleskens L, Claringbould H, Schwilch G, Hessel R. An applied methodology for stakeholder identification in transdisciplinary research. [34,35,36]), and the EviEM Executive Committee concluded that validation of the review methods would require significant efforts. Mistra EviEM Pilot Study PS5. 2014. http://www.eviem.se/en/publications/pilot-studies/the-effects-of-plastic-particles-in-seawater/. A4 . Quinn E, Huckel-Schneider C, Campbell D, Seale H, Milat AJ. What is the effect of phasing out long-chain per- and polyfluoroalkyl substances on the concentrations of perfluoroalkyl acids and their precursors in the environment? Land M, Granéli W, Grimvall A, Hoffmann CC, Mitsch WJ, Tonderski KS, Verhoeven JTA. However, there can be several obstacles to engage with a representative range of stakeholders. In: An introduction to systematic reviews. 1. What is the impact on fish recruitment of anthropogenic physical and structural habitat change in shallow nearshore areas in temperate systems? Biol Conserv. There is an expectation that stakeholders will inform evaluation efforts. For example, they are often open-framed, i.e. Brainstorming sessions for engagements that I have led at MKThink often start with flipping through the book Gamestorming: A Playbook for Innovators, Rulebreakers, and Changemakers. The existing CEE guidelines for systematic evidence synthesis in environmental management state that stakeholder engagement is important and should be encouraged [3]. Stakeholder engagement is a key discipline within project management. While the steps outlined in this post will get you off to a strong start when creating your stakeholder engagement strategy, they only scratch the surface of what’s possible. The 6-Step Guide to Stakeholder Engagement. Select indicators ..... 30 4. Going beyond Post-itsSimilar to the design process, the engagement process needs innovation. All authors read and approved the final manuscript. After their approval of the process, the protocol is submitted for peer review, and this marks the closing of the early stakeholder engagement in prioritisation and planning of evidence synthesis. Sutherland WJ, Freckleton RP, Godfray HCJ, Beissinger SR, Benton T, Cameron DD, Carmel Y, Coomes DA, Coulson T, Emmerson MC, et al. How can knowledge exchange portals assist in knowledge management for evidence-informed decision making in public health? As part of this question-framing process, EviEM undertakes scoping studies of proposed review topics (e.g. Part of Finally, based on all collected information, stakeholders are classified according to their priority (low, medium, high, or critical), as seen from EviEM’s perspective. EviEM. To avoid bias stemming from the vested interests of specific groups of stakeholders, it is important to engage with a representative, diverse and well balanced group of stakeholders [43]. Stakeholders can be classified into supporting or opposed, for example a project investor is a supporter and an … Develop your M&E framework..... 29 3. Accessed 21 Feb 2017. This should encompass everything from face to face meetings through to routine reports and newsletters. In this last section we conclude by providing reflexions and lessons learned from our engagement approach. Gain internal commitment 2. Accessed 16 Jan 2017. Accessed 21 Feb 2017. Systematic reviews and systematic maps, regarded as a gold standard for syntheses of documented research evidence, are increasingly used to inform decisions in environmental management. CEE, 2013. http://www.environmentalevidence.org/Documents/Guidelines/Guidelines4.2.pdf. Building a good relationship with stakeholders is critical to project success. EviEM. Different stakeholders may have different priorities, and all their suggestions may not be equally feasible or scientifically sound. Land M. What is the effect of pharmaceutical residues in water on aquatic biota? However, there is little guidance on how to identify and engage stakeholders. After all, a stakeholder is defined ‘as any person or group of people who have an interest in, can influence, or will be affected by any planned changes in an organization’. The main outcome of these ‘general’ stakeholder meetings is a list of topics and questions that usually includes broad global, national or regional environmental issues, perceived gaps in the evidence-base, and controversial environmental questions recently discussed in public debate (Fig. As a designer, engaging with all key stakeholders on a given project—the client; the client’s key decision makers, such as facilities and human resources leadership; and real estate professionals involved with a project—may be viewed either as cumbersome and time consuming or as an opportunity to create better outcomes. Accessed 16 Jan 2017. Accessed 08 Jul 2017. Meetings typically start with a short introduction to systematic evidence synthesis methodology, after which participants discuss potential review topics. We then adapt one of the many exercises for a client’s needs. If a review is commissioned for a specific use by a single user, e.g. PubMed Google Scholar. Many individuals have participated in an exercise that involves writing on Post-its and moving them around. 2013;101(1):58–67. A systematic review protocol. Snowball sampling may entail community bias through overrepresentation of certain stakeholders and their interests [32]. Version 4.2. Google Scholar. Allowing participants to view infographics afterward is also a meaningful way to share findings with them and give them another opportunity to comment. Your first step should always be to make a stakeholder engagement plan. EviEM is the Swedish centre in the network of the Collaboration for Environmental Evidence (CEE), a coordinating body for promotion, conduct and registration of environmental systematic evidence syntheses. 2008;141(10):2417–31. Often, follow-up can be lacking and produce few meaningful results. Mistra EviEM Pilot Study PS1. If multiple reviewable questions are identified during the scoping process, key stakeholders (mainly those who originally suggested the topic) may be asked to prioritise the most relevant ones. However, questions related to PFASs were considered important to address, and EviEM therefore invited both stakeholders and scientists (topic experts) to a focus group to identify a reviewable and scientifically meaningful question that could also have relevance for the stakeholders. By getting to know them, companies are able to better understand what they want, when they want it, how engaged they are and how the companies’ plans and actions will affect their goals. Step 4 – Engagement involves the planning and implementation of the stakeholder communication process. Cottrell E, Whitlock E, Kato E, Uhl S, Belinson S, Chang C, Hoomans T, Meltzer D, Noorani H, Robinson K et al: Defining the Benefits of Stakeholder Engagement in Systematic Reviews. because there is a lack of primary research on the topic. Engagement: Conduct the engagement itself, ensuring equitable stakeholder contribution and mitigating tension while remaining focused on priorities. Our clients enjoy the graphics so much that they reuse them in board presentations, marketing communications, and—most importantly—continue to refer to the results throughout the design process. Stakeholder engagement has been defined as a ‘bi-directional relationship between the stakeholder and the researcher that results in informed decision-making about the selection, conduct, and use of research (findings)’ [11], p. 986. The key benefit of Manage Stakeholder Engagement process involves seeking extended support from stakeholders for the projects success. design, focus, and process. Questions proposed by stakeholders are often more suitable for systematic mapping than for systematic reviewing. Another way could be to develop web-based solutions such as e-participation tools and online platforms for knowledge exchange [44]. Schindler S, Livoreil B, Pinto IS, Araujo RM, Zulka KP, Pullin AS, Santamaria L, Kropik M, Fernandez-Mendez P, Wrbka T. The network biodiversity knowledge in practice: insights from three trial assessments. 1st ed. CEE Library. A.3 Stakeholder involvement in the plan preparation process.....A-2 Annex A1: Stakeholder engagement groups Annex A2: Listing of possible stakeholders Annex A3: Initial consultation materials Annex A4: Techniques and issues Annex A5: Resolving differences of view in SMP preparation Appendix A-1 . For example, we recently had a university client that was struggling with the values that students placed on in-unit versus community amenities when considering new housing on a sustainably conscientious campus. Plain language summaries of research priority setting methods. Manage cookies/Do not sell my data we use in the preference centre. Sustain Sci. Kunskapsbehov i det svenska miljömålsarbetet, rapport från ett EviEM-projekt 2015. Manage Stakeholder Engagement Process. After careful consideration, the review team decided not to include effects on vertebrates in the review, but to focus on vascular plants and invertebrates instead. A five-step approach for stakeholder engagement in prioritisation and planning of environmental evidence syntheses. Land M. Effects of nano- and microplastic particles on plankton and marine ecosystem functioning. And recommendations convener/state lead agency, the most successful engagements are tailored specifically for.. Afterward is also a meaningful way to share findings with them and give them another opportunity comment... Receive weekly tips and tricks on building agility in your career and.! 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